An ambiguous mail to a colleague suddenly goes to the whole department, a received email accidentally sent with an obscene comment to the sender instead of being forwarded to a colleague, and so on.How to Recall an Email in Outlook: 10 Second Guide With Print Screens ? Your Most Embarrassing E-mail Moment?Ĭross my heart, this has happened to all of us before. But with a higher probability you will feel like our nameless colleague, who only researched solutions after it was already too late. Ideally, you should read this article before such an accident happens and be well prepared in case of an emergency. Microsoft Support: The Message Recall feature in Outlook fails.Microsoft Support: Recall or replace an email message that you sent.In the "Commands not in the Ribbon" section, search for the function "Recall This Message." and add it to the toolbar. Note, this only works for meeting requests that have already been sent! So, just go to an already sent appointment (not to a new meeting request) and choose "Customize the Ribbon". You must add this command once in the Quick Access Toolbar. However, the button "Recall This Message." is missing for meetings in Outlook. All attachments and notes for the event are also deleted.Īlternatively, you can call back meetings - just as you can with messages. When you cancel the event, the scheduled meeting is removed from the recipients’ calendars. In this case, cancel the appointment, and don't forget to delete any information in the meeting details. In order for your plan to be successful, the unwanted recipient must not have seen the meeting and must not have read the meeting details. Here you can help yourself by simply cancelling the meeting. Microsoft Support has summarized this clearly and in detail: Causes why the message recall feature in Outlook fails And What about Appointments? The possibilities of when a message recall will not work are much more varied. The message must still be unread and in the recipient's Inbox.The recipient's mailbox must be open for the recall to succeed.The recipient uses Outlook, and Outlook is running.Recall Messages – When Does It Work?įor a message to be recalled in Outlook, the following prerequisites must be fulfilled: Spoiler alert: We did not manage to cover up the meeting invitation quickly enough - but we have learned a lot and want to share it with you.
*yeahĭo you know that feeling when just tenths of a second after clicking on "Send", all vital functions suddenly stop briefly? What now? How can I undo this? Ctrl+Z? Naked panic!īasically, Outlook offers a possibility here however, some prerequisites must be fulfilled. Including all the details of the appointment AND a list of the birthday presents.
Everything necessary was professionally obtained and the card was secretly passed around behind Shaun's back so that all colleagues could sign it.Īnd then: With the meeting invitation the whole situation got fubar! The colleague (whose name we will still not mention here ?) sent an Outlook invitation to all involved colleagues as well as the birthday boy. The complete organization of the gifts, the greeting card and the scheduling was taken over by another colleague (no names!). Now it was a question of finding a common date for a serenade at his workplace and the handover of the presents. As it should be for great colleagues, we combined our contributions and got some great gifts for him. Last week it was my famous colleague Shaun's birthday. Did you ever send a Microsoft Outlook message or meeting invitation to the wrong person(s)? I'll show you today what options you have to get your head out of the noose.